Privacy Notice
This notice explains what personal information TimeFlowSolution holds about you, why we hold it, and how long we keep it. TimeFlowSolution is the system your employer uses to record the hours you work each week.
How we use your information
TimeFlowSolution records the hours and days you submit each week so that your employer can check them and use the totals to run payroll. TimeFlowSolution records hours only — it does not calculate or hold your pay.
What we hold about you
- Your name and the Employee Number your employer assigns you.
- Your email address, which you use to sign in and to receive reminders.
- The hours, days and type of each day (for example worked, holiday or sick) that you submit on your weekly timesheet.
What we do NOT hold
- We do not store your National Insurance number or any other national identifier. You are identified inside TimeFlowSolution only by your Employee Number.
- We do not store any medical reason or detail for a sick day. A sick day is recorded only as a whole day marked “sick”, with no further information.
How long we keep it
Your hours records are kept for at least 6 years. UK law requires employers to keep records showing that at least the National Minimum Wage was paid, and since April 2021 those records must be kept for at least 6 years.
After that period your records are deleted automatically. If you leave, your access is removed straight away and your personal information is fully deleted once the 6-year period has passed.
Your rights
You have rights over your personal information, including the right to ask what is held about you and to ask for mistakes to be corrected. To do any of this, speak to your employer, who looks after this system.